Self-hosted construction software
RFIs with owner, due date, status—no more inbox deaths.
Construction RFIs drown in email threads: subject lines get buried, attachments move to spam, and the "pending" ones sit forever while claims accrue. A self-hosted RFI system keeps every request documented with the fields that actually close disputes: who owns it, when we need an answer, and what currently.
The RFI workflow that reduces risk
| Status | Workflow step |
|---|
| New | Log the request with owner, reference site/package, supporting photos. |
| Pending | Owner receives notification; clock starts on due date tracking. |
| Answered | Record the solution, attach approved drawings or specs. |
| Closed | Finalize impact on cost, schedule, any CO issued; archive for audit. |
No more inbox chaos
- Email-to-RFI import captures threads and auto-populates owner/due date from the message header.
- The dashboard surfaces overdue items on the site list.
- Histories of every RFI per submittal, package or project feed into final claims.
RFIs live alongside change orders: if an RFI's solution alters scope or price, link a CO and keep the audit trail on your own server instead of someone else's cloud retention policy.
Your infrastructure
- Your server, your database — RFIs, answers, impact notes stay behind your security perimeter.
- A verified package — SHA-256 manifest on release; installer checks integrity before install.
- Signed annual license — cryptographically bound to your domain for the year.
- No per-seat creep — €999/year Standard covers up to 25 users; add seats with a flat fee, not monthly rent.
Built-in features beyond RFIs
- Projects & tasks — multi-site portfolio with progress, priorities, deadlines, file attachments.
- Timesheets — field hours with rates and an approval workflow for finance.
- Invoices & estimates — line-item billing from draft to sent to paid, multi-currency support.
- Materials & equipment — stock costing, usage history, site assignments.
- HSE / safety reports — incidents with photos, corrective actions, audit trail.
- Roles & permissions — admin, project manager, worker, client portal, accountant.
- Reports & audit log — operational truth and hash-verifiable trails each morning.
A thirty-second decision
The demo is a live installation with seeded construction data. Log in via the link on projectdone.pro/demo/. No signup, no phone call—just walk in and ask if it fits your current RFI stack.
Walk into the live demo →